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Job: Contracts Team Lead

Title Contracts Team Lead
Categories Sourcing Services
Location San Francisco, CA
Job Information

Job Purpose / Summary

The Contracts Team Lead is a member of a client service delivery team, responsible for drafting, facilitating and executing third party supplier agreements, according to Denali client’s corporate policies and business unit procedures.  The Team Lead works closely with the Client to evaluate contract drafting process requirements, quality and risk mitigation.  The Team Lead works with Denali Contract Associates to diagnose client business needs in order to efficiently complete contract drafts, highlighting where client legal counsel is required, actively mitigate risk and identify if clarity with third party suppliers, as required.  The Team Lead understands the client business group’s priorities and strategies ensuring Denali delivery supports both.  The Team Lead will act as a liaison between suppliers, client stakeholders, contract & sourcing managers and the Denali procurement operations team, reviewing contract needs and making decisions based on scope and process requirements defined with the client business groups.

Key Responsibilities / Job Duties:

  • Delivery Management
    • Work with Procurement Business partners and Contract & Sourcing Managers to develop and document standard templates and contract job aids to be used for ongoing drafting needs
    • Assist Contract Managers and Procurement Business partners to ensure contract processes meet business needs through quality assessments, process audits and stakeholder feedback
    • Support procurement projects as needed
  • Team Management
    • In conjunction with Delivery Lead, provide development feedback to individuals on the team
    • Coach, transfer knowledge, and develop team members to be more effective in their roles
    • Develop mastery in multiple core phases of the Denali contract methodology and provide mentoring and training to team members
  • Client and Project Management
    • Evaluate contract drafting delivery to client expectations with respect to contract scoping, on-time completion, risk mitigation etc.
    • Improve overall delivery through conducting root cause analysis of process constraints
    • Evaluate contract process opportunities to efficiencies. Ability to understand and articulate the stakeholder requirements to answer queries related to the purchase requisition process
  • Contract Drafting
    • Close collaborate with client business stakeholders to secure a thorough understanding of client business needs for the supplier relationship
    • Review and prepare third party contracts in accordance with client policy and work instructions
    • Manage the performance of the basic contract cycle:
      • Proposal Review: Receive supplier proposals from a Sourcing Manager and reviews content for any risk not already identified by the Sourcing Manager
      • Defining Scope & Business Requirements: Engage with the Requester and Sourcing Manager to define the Requester’s business requirements/needs for the contract
      • Information Gathering: Interface with the supplier to fill-in information gaps
      • Contract Drafting: Draft appropriate contract instrument (eg Statement of Work) using the client template (a.k.a. ‘paper’). Drafts will be accurate to the work being proposed, omitting unfavorable terms, were possible, or highlighting those terms when not possible
      • Contract Review: Present the draft contract for review following the defined process. Incorporate requested changes, expeditiously with few minimal rounds of revisions through signature
      • Facilitation between Legal Teams: Where differences exist between supplier and client’s preferred Legal terms, Contracts Associate may be asked to facilitate the exchange of information between both parties. Contracts Associate must be able to understand and summarize each party’s position
      • Driving contract process completion: Manage each step of the process working with stakeholders to overcome roadblocks and keep the process progressing to completion as efficiently as possible

 

  • Additional Tasks:
    • Tracking existing contracts and working with requesters to determine when contract amendments (renewals) are necessary
    • Support tool developed as an end user to improve efficiency of contract drafting

 

Knowledge, Skills and Abilities:

  • Contract Functional/Technical Skills:
    • Deep understanding of contract methodology and ability to apply various concepts to sourcing activities at the Client
    • Familiarity with contract drafting best practice approaches and techniques
    • Ability to synthesize data, draw conclusion, and make recommendations based on understanding of client objectives and requirements
    • Strong analytical skills and ability to work with data in Excel using pivot tables and various other key Excel functions to analyze, organize and present data
    • Ability to work with various technology platforms
  • Business Fundamentals:
    • Strong analytical and communication skills
      • Attention to detail
      • Strong writing and grammar skills; ability to write clearly and concisely
    • Strong interpersonal skills, must be willing to regularly engage in-person and over the phone with internal stakeholders and suppliers
    • Excellent internal and external negotiation skills
    • Excellent multitasking skills with the ability to work across multiple software platforms
  • Client Services Capabilities:
    • Strong customer service orientation including demonstrated issue resolution and relationship management skills
    • Solid decision making ability using available facts in sensitive client situations
    • Ability to quickly master client specific contracting processes, terminology, political environment, systems and unique requirements by various business groups
    • Ability to influence and execute process improvement projects
  • Contracting Functional Skills:
    • Ability to draft moderate to complex, non-routine contractual agreements
    • Ability to review supplier proposals and identify risk and unfavorable business or legal terms proposed
    • Ability to convert ambiguous and/or informal language often contained within proposals or internal requirements documents into tightly-defined contract language
    • Ability to provide recommended options to complex contract or ambiguous contract requests
    • Ability to perform contract drafting strategically in order to reduce contract risk, minimize administrative effort
    • Ability to summarize contract terms, issues and process status to Sourcing Managers
    • Familiarity with Legal language/terms
    • Use of independent judgment and creativity applied to resolution of contract issues

 

Required Education and Experience

  • Bachelors Degree or equivalent client service or consulting work experience is required, Juris Doctorate preferred
  • 7-10 years of experience negotiating and drafting contracts and SOWs
  • 5+ years of experience with strategic sourcing or supporting a sourcing organization
  • 5+ years managing teams
  • Certified Commercial Contracts Manager (CCCM) and/or Certified Professional Contracts Manager (CPCM) preferred

 

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